Great Wave Zen Sangha
Privacy Policy

Privacy Policy

Who We Are

Great Wave Zen Sangha is a 501(c)(3) charitable religious corporation as defined by the US Internal Revenue Service.  In general, we collect Personally Identifiable Information (PII) and Personal Health Information (PHI) via our main website at https://greatwave.org and at the websites of its educational arm, Great Wave College, at https://college.greatwave.org and https://collegegallery.greatwave.org/.

Consent to Collect PII and PHI

Great Wave does not attempt to collect PII or PHI without your voluntary involvement.  Great Wave assumes that any such information as you may provide is done so only with your knowledge and consent.

What Kinds of PII and PHI We Collect

In general, when you create an account; register for a Great Wave event; subscribe to news announcements published on Great Wave’s website; or apply for membership in the Great Wave Zen Sangha, you will be asked to provide certain kinds of PII and PHI, which may include: your first and last names, mailing address, email address, phone number, date of birth, and physical and accessibilty information that will help Great Wave staff provide you with accommodations for disabilities or dietary restrictions.

Event registration forms for in-person events also generally ask for visual evidence that you have been inoculated against COVID-19.  For certain outdoor events (such as wilderness retreats), we may also ask you to state whether you are fit enough to participate in such events.

Event registration forms also sometimes collect emergency contact information including, but not limited to, first and last name, phone number, email address, and your emergency contact’s relationship to you.

Great Wave’s website also collects nominal information through the mechanism of “cookies.”

Finally, plug-ins used on Great Wave’s website collect your IP address for the purpose of opt-in web push notifications.  Great Wave does not use tracking cookies.

How We Use PII and Other Information

The PII and PHI that we collect from you are used to ensure an optimum experience when using our websites or when participating in Great Wave events.  Great Wave’s websites use cookies to ensure optimum user experiences, but these cookies are limited to session cookies, used primarily for secure logins that allow access to our event registration forms.

We may use the information that you provide us to determine whether you are eligible to participate in in-person events or to determine whether you are fit enough to effectively participate in outdoor events.  In the event of your injury or illness during an event, we may communicate with your emergency contact, if we deem it necessary to do so.  We may also share your PII and PHI with medical personnel and/or law enforcement authorities in the case of medical emergencies or criminal activity.

This website uses cookies to store your IP address and to help provide you with a consistent experience when you are logged in to this website. These cookies are not used to collect PII; to track your internet activity outside the scope of this website; or to target third-party advertising. Great Wave Zen Sangha will never use your PII to send you spam email.

Changing or Removing Your PII

You may edit all information in your membership profile at any time, except for your username. If you need to change your username, please request assistance via our Contact form at https://greatwave.org/contact. Subscriptions to news announcements on this website can also be canceled at any time by clicking the unsubscribe link in any email that has been automatically sent to you as part of the subscription service.  You may also request that we delete all PII and PHI that may have been collected via our registration forms.  To do so, please make a request via our Contact form.

Disclosure of PII to Third Parties

Your PII will never be disclosed to any third party, except in the case of serious injury or death; malicious misuse of this website or its server; and/or disruption of Sangha events and operations. In the case of an emergency, your emergency contact’s PII may be shared with Great Wave Zen Sangha officers; law enforcement agencies; or bona fide medical workers, as appropriate for particular circumstances as solely determined by Great Wave Zen Sangha’s officers. In the case of malicious use of this website or its server, your PII and IP address(es) may be shared with the web host and/or appropriate law enforcement agencies at the sole discretion of Great Wave Zen Sangha’s officers. In the case of deliberate disruption or interference with Great Wave Zen Sangha’s activities, events, or operations, your PII and/or IP address(es) may be shared with Great Wave’s web host and/or appropriate law enforcement agencies.